BY-LAWS

                                             BY-LAWS OF THE

                      WALTON REPUBLICAN WOMEN FEDERATED

ARTICLE I – NAME:

The name of this organization shall be Walton Republican Women Federated, hereinafter referred to as WRWF.  This organization is affiliated with the Florida Federation of Republican Women (FFRW) and with the National Federation of Republican Women (NRFW).  The IRS has classified NFRW and all its affiliates as 527 Political Organizations.  The WRWF is not a 50l© (3) not-for-profit organization.

ARTICLE II – OBJECTIVES:

The objectives of this organization shall be to:

1. Promote and inform the public through political education and activities.
2. Disseminate information to all members.
3. Foster the effectiveness of women in the cause of good government through active participation and candidacies.
4. Facilitate cooperation among Republican Women’s Clubs in the State of Florida.
5. Encourage loyalty to the Republican Party and to promote its principles and candidates in all elections including non-partisan elections.
6. Support the objectives and policies of the National Federation of Republican Women (NFRW), the Florida Federation of Republican Women (FFRW), the Republican National Committee (RNC), the Republican Party of Florida (RPOF), and work for the election of the Republican National Party’s nominee.

ARTICLE III – POLICIES:

SECTION 1:  ENDORSEMENT POLICY:  WRWF as a whole and its President shall not publicly endorse any candidate for public office in contested Republican primaries, runoff elections, and special elections, and/or nonpartisan elections when more than one Republican is in the race.  Individual members of this organization may work for the candidate of their choice in contested Republican primaries but not in the name of WRWF or the Federation.

SECTION 2:  Neither WRWF nor an individual member shall advocate a split ticket, support an opposition party candidate or act against the NFRW or FFRW policies and By-Laws.  

ARTICLE IV – MEMBERSHIP:

SECTION 1:  

1. Any registered Republican woman believing in the principles of the

      Republican Party is eligible for membership.

1. WRWF must maintain an active membership of ten (10) women to be in good standing with FFRW and NFRW.
2. Membership in WRWF shall consist of the following:
   1. ACTIVE: Membership in WRWF shall be Republican women,

 defined as biological-born females bearing two X chromosomes, registered Republican who is registered to vote in Florida and meeting the eligibility requirements established in these Bylaws.  She shall be a member in good standing who has paid the required dues for the current calendar year.  The dues amount for primary members will be stated in the WRWF Standing Rules and amended as required.  She shall have the privileges of voting, participating in debate, serving on committees, holding office, serving as a delegate to national and/or state meetings or conventions and may make a motion in a meeting.

2. FOREVER RED:  Active members who pay their dues and their luncheon fees for the entire year in advance and may include other social gatherings as deemed by the Executive Board.  The dues for Forever Red members will be stated in the WRWF Standing Rules and amended as required.

3. ASSOCIATE: Republican women shall include those who are

voting members of another federated club shall be eligible upon payment of their required associate annual dues.  Republican men shall be eligible for associate membership upon payment of their associate annual dues.  Republican associate members may not be counted for the purpose of determining the number of delegates to FFRW or NFRW conventions.  They may not serve as a delegate or alternate, may not make a motion, nor have a voice or vote.  They may not be a committee chairman.  They may not be a member of the Nominating Committee or hold any office. The dues amount for associate members shall be stated in the WRWF Standing Rules and amended as required.  Associate member’s dues remain with the WRWF club.  Associate members are not reported to the FFRW or NFRW.

SECTION 2:

1. WRWF shall be a member of the FFRW and the NFRW.
2. Only members in good standing who are registered Republicans shall be eligible to hold office in WRWF or serve as chairmen of standing committees or as members of the nominating committee. Only members in good standing shall be eligible to vote in any WRWF election or on WRWF business.
3. Members shall be removed from the membership list if the member actively campaigns for non-Republican candidates or for working against the objectives of the FFRW or NFRW.
4. The Executive Board shall have complete jurisdiction over removal from and reinstatement to membership.

ARTICLE V – OFFICERS AND THEIR DUTIES:

The officers of WRWF may include President, First Vice President, Second Vice

President, Recording Secretary, Corresponding Secretary, Treasurer, Immediate Past President.

DUTIES OF ELECTED OFFICERS:

The President shall:

1. Preside at all meetings of WRWF and the Executive Board.
2. Have general supervision of the mission of WRWF.
3. Appoint all committee chairmen with the approval of the Executive Board.

1. Be an ex-officio member of all committees, except the Nominating Committee.
2. Co-sign checks with the Treasurer that are more than $500 (five hundred dollars). Expenditures of this amount or higher must be approved by the Executive Board prior to expenditure.
3. Sign all checks in the absence of the Treasurer and co-sign checks over

     $500.00 (five hundred dollars).

1. Always represent the organization or designate someone as representative in her absence or inability to do so.
2. Serve as the coordinator between WRWF and FFRW.
3. Appoint a Parliamentarian for the Executive Board and any Standing,

     Special or Ad-Hoc Committee Chairs with Executive Board approval.

1. Appoint a Budget Committee (a Special Committee) annually to consist of the President, Treasurer, and one additional member of the Executive Board, with the proposed budget presented to the general membership for approval no later than the April meeting.
2. Appoint an Audit Committee (a Special Committee) of 3 (three) members to review the books of the Treasurer on a yearly basis by the end of the first quarter.
3. Fill the vacancies of delegates and alternates to the FFRW and NFRW Conventions.
4. Hold under confidence for the exclusive use of WRWF, FFRW and NFRW, the complete membership lists as provided by NFRW’s By-Laws under “Duties of the Treasurer.”

The First Vice President Shall (Membership):

1. Perform the duties of the President in the President’s absence or

      inability to serve and may fill a vacancy in the office of the Presidency.

1. Keep an accurate list of all current regular and associate members, their addresses, phone numbers, email addresses, birthdays, and dates joined.
2. Send welcome letters, delinquent and/or renewal notices in March and other correspondences to members.
3. Perform other such duties as may be assigned by the President.

The Second Vice President Shall (Programs):

1. Arrange speakers for meetings, send them invitations, introduce them at the meeting and thank them.
2. Inform the Board and media who the monthly speaker will be.
3. Perform other duties as assigned by the President.

The Secretary Shall:

1. Record and keep accurate minutes of all Board meetings and meetings of WRWF where voting is required and provide a copy of all minutes to the President.
2. Be custodian of all records and papers of WRWF and its Executive Board.
3. At regular meetings, read the report of the Executive Board’s recommendations and activities that are of concern to the membership. The Secretary shall move for the adoption of such recommendations,
4. Conduct the correspondence of WRWF as requested.
5. Send out notices of special meetings.
6. Retain copies of all NFRW correspondence and resolutions.
7. Record and keep an accurate record of the NFRW Club Achievement

          Award (a Special Committee) Roadmap.

1. Perform such other duties as may be assigned by the President.

The Treasurer Shall:

1. Receive and be custodian of all funds of WRWF and disburse them as authorized by the President and Executive Board.
2. Keep an account of all monies received and disbursed.
3. Ensure that all bank statements are promptly reconciled to the ledger each month.
4. When possible, use pre-numbered receipts to record cash transactions. In cases where there are many transactions, a listing may be sufficient.
5. Prepare a voucher package for each check written. This may include a copy of the check, invoice, approval, and other pertinent data.  
6. Ensure all cash receipts are deposited promptly with 48 hours of receipt. All funds of WRWF are to be deposited in a bank approved by the Executive Board.
7. Checks written for “cash” are not permissible.
8. Present a complete report, in writing, at all meetings of WRWF or ordered by the President.
9. Keep an up-to-date roster of the membership of WRWF with copies to the Vice President of Membership.
10. Co-sign with the President and/or other authorized officer, all checks more than $500.00 (five hundred dollars).
11. In January of each year and quarterly thereafter, the Treasurer shall forward the dues and fees for FFRW and NFRW to the Treasurer of FFRW as required by the By-Laws of the FFRW and according to instructions of the FFRW Treasurer.
12. The books of the Treasurer shall be audited annually by an Auditing Committee appointed by the President subject to the approval of the Executive Board.
13. Safeguard the membership lists, which are the property of WRWF, and shall be prohibited from using, or allowing the use of such lists of any part thereof not authorized by WRWF.
14. Deposit all funds of WRWF in a bank approved by the Executive Board.
15. Perform such other duties as may be assigned by the President.

The Parliamentarian shall (Appointed):

1. Serve as council and give advice on parliamentary procedure.
2. Be familiar with the By-laws and Standing Rules of the WRWF.
3. Be entitled to the membership privilege of a ballot vote of a WRWF member, should the need arise.
4. Follow Robert’s Rules of Order, Newly Revised. See Article XIII.  
5. Perform such other duties as may be assigned by the President.

All Officers and Chairmen Shall:

1. Maintain accurate, complete, and legible records and shall deliver all records, files, and properties of WRWF to their successors in office within one month after retiring from office.

ARTICLE VI – EXECUTIVE BOARD:

1. The Executive Board shall consist of the elected officers, appointed

officers, and the immediate past president. The voting body is the         President, the 1st Vice President, the 2nd Vice President, Secretary, Treasurer, and immediate past President as Ex-Officio Officer and as tie   breaker if needed.  If vote results in a 3-3 tie, the Executive Board elected officers decide.    

1. The Executive Board shall have authority to transact any necessary business between meetings, change a meeting date in an emergency, make recommendations as to policies of WRWF, advise the President and fill vacancies other than the office of the President.
2. In the event a properly called board meeting must be cancelled due to circumstances beyond the control of the WRWF, then it shall be acceptable to hold said board meeting by an approved electronic means.
3. Special Committee Chairmen shall be Ex-Officio members without a vote and do not serve on the Executive Board. Standing Committee Chairmen shall be ex-Officio members without a vote and do not serve on the Executive Board. Committee Chairmen may be invited to attend a Board Meeting at the President’s discretion and may be elected officers as appointed Chairmen.
4. A Vice-President or another elected officer, in respective order, may act in the absence of the President.
5. The Executive Board shall approve the appointments by the President.
6. The Executive Board shall meet at the call of the President or upon request of a majority of the members of the Executive Board.
7. The non-voting members of the WRWF Board of Directors shall be:
   1. Chairs and Vice Chairs of Standing Committees.
   2. Chairs and Vice Chairs of Special Committees.
   3. The Chaplain, the Historian, the Parliamentarian, the Sergeant-at- Arms, and any other Board Appointees.
8. A majority of the members of the Executive Board present shall constitute a quorum at a board meeting.
9. A member in good standing may attend an Executive Board meeting if desired by informing the President.

 ARTICLE VII – NOMINATIONS AND ELECTIONS:

1. Nominating Committee, of not fewer than three (3) members, shall be

elected by WRWF at the June meeting prior to the election meeting in November of the odd number election year.  This committee shall elect its chairman from one of its own members and shall report one nominee for each office at the November meeting, after which nominations from the floor shall be allowed.

1. No one shall be nominated for office whose consent to serve has not been previously obtained.
2. Officers shall be elected at the WRWF election meeting in November for a term of two years or until their successors are elected and shall take office at the start of the January meeting.
3. Election shall be by ballot, except when there is but one candidate for office, in which event, it may be called by voice. A majority of members present shall elect.
4. No officer shall serve more than two consecutive terms in the same office except for the Treasurer.
5. Only members in good standing prior to November 1st of WRWF election year shall be eligible to vote for WRWF officers.
6. The Nominating Committee will act at the meeting in the event a candidate is nominated from the floor after a Slate of Officers has been presented. The Nominating Committee would call for a ballot election and be responsible for ensuring votes were collected, counted, and announced and would provide accountability to the process of the election of officers.

ARTICLE VIII – DUES:

1. Dues shall be payable upon application for membership and thereafter annually on or before January 1st. Membership dues become delinquent March 1^st.  Dues collected in November and December may be applied to the following year’s membership.
2. The fiscal year of WRWF shall be January 1st through December 31^st.
3. WRWF club dues proportionately shall be paid to FFRW and NFRW on behalf of its members in January of each year and quarterly thereafter to the treasurer of the FFRW as required by the Bylaws.

ARTICLE IX – MEETINGS:

1. Regular meetings shall be held monthly.
2. Special meetings may be held at the call of the President or shall be called upon request of 40% (forty percent) of the active members.
3. A vote of the Executive Board or WRWF membership may be conducted by mail, text, or email between meetings provided there is participation by a majority of the members of the body. The vote shall be ratified and entered into the minutes at the next regular meeting of the membership.

ARTICLE X – COMMITTEES:

Standing Committees

1. The Standing Committee Chairmen of the WRWF shall be appointed by the President and approved by the Executive Board to include Legislative, Bylaws, Campaign Activities, Fundraising and Membership.
2. The duties of the Standing Committees shall be those as set forth by the State and National Federations for such committees and any additional duties which may be designated by the President and the Executive Board.
3. Standing Committee Chairmen shall be appointed for the same term as the President and may also be officers.
4. Duties of Standing Committees
5. Legislative
6. Shall implement legislative concerns important to the WRWF
7. Shall inform the WRWF and Executive Board of legislation affecting the interests of the FFRW and NFRW.
8. Bylaws
9. Conduct a biennial review of the WRWF bylaws and Standing Rules.
10. Request and receive proposed amendments to the bylaws, submit them to the Executive Board for action or initiate changes requested by the WRWF at a board meeting for approval.
11. General membership shall have final votes of amendments and shall be presented to general membership in writing by email at least ten (10) days prior to General meeting.
12. Furnish FFRW Bylaws Committee with a set of Bylaws for review and approval.

• Campaign Activities

1. Shall coordinate all activities of the WRWF campaign program and be responsible for the collection and reporting of campaign hours.

1. Fundraising
2. Shall prepare and implement a plan for raising funds to meet the WRWF’s budget
3. Shall notify the Executive Board for approval of all fund-raising plans.
4. Membership
5. Shall coordinate all membership renewal and new member efforts
6. Shall compile and maintain complete membership lists.
7. Shall introduce all new members at meetings
8. Shall ensure that all membership information is shared with the Treasurer and others as deemed necessary and is submitted to the FFRW and NFRW according to deadlines.

Special Committees

1. The President may appoint chairmen of special committees, subject to the approval of the Executive Board, at any time, at her discretion as it may become necessary. Special Committee Chairmen do not have a vote on the Executive Board unless they are also elected officers.
2. Special committees may include Publicity-Social Media, Caring for America, Literacy-Education, Hospitality-Hostess, Veterans, and Reservations.
3. Special chairmen may be appointed as Chaplain, Parliamentarian and Historian by the President.
4. Financial Review Committee – An audit committee of three (3) primary members shall be appointed by the President in November of each year whose duty shall be to review treasurer’s accounts at the close of the fiscal year and shall report to the Executive Board and to the membership at the first meeting of the following fiscal year.
5. The President may also appoint a Budget Committee at her discretion.
6. The President may also create Special Committees as needed to follow the guidelines of the FFRW and NFRW platform goals and local community needs the WRWF supports.

ARTICLE XI – QUORUM:

1. A majority of the members (in good standing) present at a general membership meeting shall constitute a quorum if at least three (3) elected officers of WRWF are present.
2. A majority of the members of the Executive Board shall constitute a quorum at a board meeting.

ARTICLE XII – DELEGATES AND ALTERNATES:

1. Delegates and Alternates to all State or National Federation conventions and conferences shall consist of the President of WRWF and as many others as are provided for in the By-Laws of the State and National Federations.
2. Delegates and Alternates shall be registered Republicans, a member in good standing for one year, and shall be nominated from the floor and duly elected at the monthly meeting of WRWF or special called meetings for that purpose, held any meeting date, prior to the convention or conference as specified by the State or National Federation. Only a member with the (two female) X chromosomes shall qualify.
3. The President’s registration and expenses (limited to travel and hotel) shall be covered by WRWF. The WRWF will cover early registration only for members in good standing.

ARTICLE XIII – PARLIAMENTARY AUTHORITY:

Robert’s Rules of Order, Newly Revised, shall govern all proceedings, except where inconsistent with the provisions and By-Laws of WRWF.  

ARTICLE XIV – AMENDMENTS:

These By-Laws may be amended by a quorum vote of the members in attendance at any regular meeting of WRWF, adjourned session thereof, or at a special meeting, called for that purpose, provided notice of the proposed amendment has been given in writing to all members at least ten (10) days prior to the meeting.

ARTICLE XV – DISSOLUTION:

The Walton Republican Federated Women (WRWF) may be dissolved by a quorum vote of the members in attendance at any regular or special meeting of WRWF, provided that the notice of the dissolution has been submitted in writing at least 30 (thirty) days prior, and has been sent to all members of WRWF.  In the event of dissolution, the Executive Committee shall, after payment of all liabilities of WRWF, distribute any remaining assets to the FFRW.  No funds shall be distributed to any member or officer of WRWF.  The right to use the name of a dissolved club shall revert to the FFRW.

These By-Laws are Approved and Adopted this month  September  and day__7th_______, 2022.  

Walton Republican Federated Women

Prepared and approved by:

Julie Bogenreif

Lois Hoyt

Marinell Lightfoot

 Jeri Michie

WALTON REPUBLICAN WOMEN FEDERATED STANDING RULES AND GUIDELINES

1. The address of the Walton Republican Women Federated (WRWF) is:

1. P.O. Box 6443

Miramar Beach, FL. 32550-6443

2. Keys to the O. Box are assigned to President and Treasurer. They are the responsibility of the person assigned (keys may not be reproduced).

3. An Officer or Committee Chairman of Florida Federated Republican Women (FFRW) will be invited to conduct the installation of elected WRWF Officers at the January meetingfollowing the election.

4. The Executive Board will meet prior to the general membership meeting. This meetingmay be via conference call, email, or attendance at a predetermined location. Members in good standing may request to attend an Executive Board meeting.

5. The day of the general meeting, at this writing, is the first Wednesday of each month from 11:30 to 1:00. However, the Executive Board may make changes in the general meeting dates, as deemed necessary and

6. The outgoing President, Secretary, and Treasurer shall be obligated to yield theupdated WRWF history and copies of all recorded minutes and records to the new officers.

7. Standing Committees consist of Legislative, Bylaws, Campaign Activities, Fundraising and Membership. The President, at her discretion, may invite the Chair of a Standing Committee to attend a Board Meeting if needed or applicable. Standing Committees are constituted to perform a continuing function and remain in existence of the WRWF.

8. Special Committees are committees appointed as the need arises to carry out a specific task and may cease to exist once the assigned function and task is complete. Examples of Special Committees may consist of Publicity-Social Media, Caring For America-Americanism, Literacy-Education, Hospitality-Hostess, Veterans, Strike Force, Chaplain and Reservations.  The Nominating Committee is a special elected committee during the election year.  The President may also appoint an Audit and Budget Special Committee.  The President, at her discretion, may invite the Chair of a Special Committee to attend a Board Meeting if needed/applicable.

9. Annual (January 1^st – December 31^st) memberships and dues are as follows:

• Forever Red Membership – $350 includes prepaid lunches and primary dues, and special events when approved by the board.
• Primary membership dues – $50 includes FFRW ($20) and national (NFRW) ($5) membership dues
• Associate Membership Dues – $25

10. Guests will be charged $5 more than members for the meeting and

11. Republican Candidates are welcome to attend WRWF general meetings (reservation policy requirements are the same as required for members/guests).Republican candidates may distribute their literature before and after the meetings.WRWF follows FFRW and NFRW guidelines and DOES NOT endorse candidates prior to the primary election; an exception MAY be Republican Women Federated members running for office.

12. Candidates and Press must request in writing and be approved by the WRWFExecutive Board prior to any audio/video taping of presentations to membership. Allowing such taping is in no way to be construed as an endorsement, support, of an individualcandidate or policy. Privacy of our members and associates is paramount. Taping will NOT occur during the business portion of the meeting and will NOT include images of our members. Distribution of any photographs or audio/video MUST have written permission of the WRWF Executive Board.

13. The Federation President, Elected Officers, Standing Committee Chairmen,Special Committee Chairmen and individual club members may personally support Federated Women members who are candidates in a primary.

14. Any member using Federation stationery or reproduction of same for promotion of anycandidate or cause in the primary, general, or Republican Party elections, or participating in any dispute or contest automatically forfeits her membership and shall be publicly censured.

15. Members may act in the name of Walton Republican Women Federated when authorized to do so by the Executive Board.

We, the undersigned, hereby certify that the foregoing is a true and correct copy of the Standing Rules of Walton Republican Women Federated as amended and adopted. These Standing Rules do not supersede the By- Laws revised.

These Standing Rules were reviewed and approved this day and month

September 7, 2022.

By-Law Committee:

Julie Bogenreif

Lois Hoyt

Marinell Lightfoot

Jeri Michie