BY-LAWS OF THE
WALTON REPUBLICAN WOMEN FEDERATED
ARTICLE I – NAME:
The name of this organization shall be Walton Republican Women Federated, hereinafter referred to as WRWF. This organization is affiliated with the Florida Federation of Republican Women (FFRW) and with the National Federation of Republican Women (NRFW). The IRS has classified NFRW and all its affiliates as 527 Political Organizations. The WRWF is not a 50l© (3) not-for-profit organization.
ARTICLE II – OBJECTIVES:
The objectives of this organization shall be to:
ARTICLE III – POLICIES:
SECTION 1: ENDORSEMENT POLICY: WRWF as a whole and its President shall not publicly endorse any candidate for public office in contested Republican primaries, runoff elections, and special elections, and/or nonpartisan elections when more than one Republican is in the race. Individual members of this organization may work for the candidate of their choice in contested Republican primaries but not in the name of WRWF or the Federation.
SECTION 2: Neither WRWF nor an individual member shall advocate a split ticket, support an opposition party candidate or act against the NFRW or FFRW policies and By-Laws.
ARTICLE IV – MEMBERSHIP:
Republican Party is eligible for membership.
defined as biological-born females bearing two X chromosomes, registered Republican who is registered to vote in Florida and meeting the eligibility requirements established in these Bylaws. She shall be a member in good standing who has paid the required dues for the current calendar year. The dues amount for primary members will be stated in the WRWF Standing Rules and amended as required. She shall have the privileges of voting, participating in debate, serving on committees, holding office, serving as a delegate to national and/or state meetings or conventions and may make a motion in a meeting.
voting members of another federated club shall be eligible upon payment of their required associate annual dues. Republican men shall be eligible for associate membership upon payment of their associate annual dues. Republican associate members may not be counted for the purpose of determining the number of delegates to FFRW or NFRW conventions. They may not serve as a delegate or alternate, may not make a motion, nor have a voice or vote. They may not be a committee chairman. They may not be a member of the Nominating Committee or hold any office. The dues amount for associate members shall be stated in the WRWF Standing Rules and amended as required. Associate member’s dues remain with the WRWF club. Associate members are not reported to the FFRW or NFRW.
ARTICLE V – OFFICERS AND THEIR DUTIES:
The officers of WRWF may include President, First Vice President, Second Vice
President, Recording Secretary, Corresponding Secretary, Treasurer, Immediate Past President.
DUTIES OF ELECTED OFFICERS:
The President shall:
$500.00 (five hundred dollars).
Special or Ad-Hoc Committee Chairs with Executive Board approval.
The First Vice President Shall (Membership):
inability to serve and may fill a vacancy in the office of the Presidency.
The Second Vice President Shall (Programs):
The Secretary Shall:
Award (a Special Committee) Roadmap.
The Treasurer Shall:
The Parliamentarian shall (Appointed):
All Officers and Chairmen Shall:
ARTICLE VI – EXECUTIVE BOARD:
officers, and the immediate past president. The voting body is the President, the 1st Vice President, the 2nd Vice President, Secretary, Treasurer, and immediate past President as Ex-Officio Officer and as tie breaker if needed. If vote results in a 3-3 tie, the Executive Board elected officers decide.
ARTICLE VII – NOMINATIONS AND ELECTIONS:
elected by WRWF at the June meeting prior to the election meeting in November of the odd number election year. This committee shall elect its chairman from one of its own members and shall report one nominee for each office at the November meeting, after which nominations from the floor shall be allowed.
ARTICLE VIII – DUES:
ARTICLE IX – MEETINGS:
ARTICLE X – COMMITTEES:
ARTICLE XI – QUORUM:
ARTICLE XII – DELEGATES AND ALTERNATES:
ARTICLE XIII – PARLIAMENTARY AUTHORITY:
Robert’s Rules of Order, Newly Revised, shall govern all proceedings, except where inconsistent with the provisions and By-Laws of WRWF.
ARTICLE XIV – AMENDMENTS:
These By-Laws may be amended by a quorum vote of the members in attendance at any regular meeting of WRWF, adjourned session thereof, or at a special meeting, called for that purpose, provided notice of the proposed amendment has been given in writing to all members at least ten (10) days prior to the meeting.
ARTICLE XV – DISSOLUTION:
The Walton Republican Federated Women (WRWF) may be dissolved by a quorum vote of the members in attendance at any regular or special meeting of WRWF, provided that the notice of the dissolution has been submitted in writing at least 30 (thirty) days prior, and has been sent to all members of WRWF. In the event of dissolution, the Executive Committee shall, after payment of all liabilities of WRWF, distribute any remaining assets to the FFRW. No funds shall be distributed to any member or officer of WRWF. The right to use the name of a dissolved club shall revert to the FFRW.
These By-Laws are Approved and Adopted this month September and day__7th_______, 2022.
Walton Republican Federated Women
Prepared and approved by:
WALTON REPUBLICAN WOMEN FEDERATED STANDING RULES AND GUIDELINES
Miramar Beach, FL. 32550-6443
We, the undersigned, hereby certify that the foregoing is a true and correct copy of the Standing Rules of Walton Republican Women Federated as amended and adopted. These Standing Rules do not supersede the By- Laws revised.
These Standing Rules were reviewed and approved this day and month
September 7, 2022.
The name of this organization shall be Walton Republican Women Federated, hereinafter referred to as WRWF. This organization is affiliated with the Florida Federation of Republican Women (FFRW) and with the National Federation of Republican Women (NFRW). The IRS has classified NFRW and all its affiliates as 527 Political Organizations. We are not 501 (c)(3) not for profit organizations.
The objectives of this organization shall be to
Promote and inform the electorate through political education and activities;
Disseminate information to all members;
Foster the effectiveness of women in the cause of good government through active participation and candidacies;
Facilitate cooperation among Republican Women’s Clubs in the State of Florida;
Encourage loyalty to the Republican Party and to promote its principles and candidates in all elections including non-partisan elections;
Support the objectives and policies of the National Federation of Republican Women (NFRW), The Republican
National Committee (RNC), Republican Party of Florida (RPOF) and work for the election of the Republican
ENDORSEMENT POLICY: WRWF as a whole and its President shall not publicly endorse any candidate for public office in contested Republican primaries, runoff elections, and special elections, and/or non-partisan elections when more than one Republican is in the race. Individual members of this organization may work for the candidate of their choice in contested Republican primaries, but not in the name of WRWF or the Federation.
Neither WRWF nor an individual member shall advocate a split ticket, support an opposition party candidate or act against the NFRW or FFRW policies and bylaws.
WRWF shall not affiliate with any political organization which is not officially recognized as working in concert with the FFRW, NFRW and the RNC.
(a) Any registered Republican woman believing in the principles of the Republican Party is eligible for membership.
(b) WRWF must maintain an active membership of ten (10) women to be in good standing with FFRW and NFRW.(c) Membership in WRWF shall consist of the following
(1) ACTIVE Shall be a registered Republican woman with dues current. Shall have the privileges of voting,
participating in debate, serving on committees, holding office, and serving as delegate to national
and/or state meetings or conventions.
(a) WOMEN: Shall include those who are voting members of another federated club.
(b) MEN: Republican men shall be eligible for associate membership.
ASSOCIATES MAY NOT
WRWF shall be a member of the FFRW and the NFRW.
Only members in good standing who are registered Republicans shall be eligible to hold office in WRWF or serve as chairmen of standing committees or as members of the nominating committee. Only members in good standing shall be eligible to vote in any WRWF election or on WRWF business.
Members shall be removed from the membership list for actively campaigning for non-Republican candidates or for working against the objectives of FFRW or NFRW.
The Executive Board shall have complete jurisdiction over removal from and reinstatement to membership.
The officers of WRWF shall be President, First Vice President, Second Vice President, Third Vice President, Fourth Vice President, Recording Secretary, Corresponding Secretary and Treasurer. (Only 4 officers are required)
Section 2. Duties of Officers:
(a) The President shall
(1) Preside at all meetings of WRWF and the Executive Board,
(2) Have general supervision of the work of WRWF,
(3) Appoint all committees except the Nominating Committee,
(4) Be an ex-officio member of all committees, except the Nominating Committee,
(5) Co-sign checks, with the Treasurer, that are in excess of $500.00,
(6) Sign all checks in the absence of the Treasurer,
(7) Represent the organization at all times or designate someone as representative in her absence or inability to do so,
(8) Serve as the coordinator between WRWF and FFRW,
(9) Appoint a Parliamentarian, Historian, Chaplain, and all Ad Hoc Committee chairmen,
(10) Appoint a Budget Committee annually to consist of the President, Treasurer, and one additional member of the Executive Board, with the proposed budget presented to the general membership no later than the April meeting,
(11) Appoint an Audit Committee of three (3) members to review the books of the Treasurer on a yearly basis in the March/April time frame,
(12) Fill the vacancies of delegates and alternates to the FFRW and NFRW Conventions,
(13) Hold under irrevocable trust for the exclusive use of WRWF, FFRW and NFRW, the complete membership lists as provided by NFRW’s Bylaws under “Duties of the Treasurer.”
(b) The Vice-President shall
In their order, perform the duties of the President in her absence or inability to serve.
(1) The First Vice President (Membership) shall
(a) Perform the duties of the President in her absence or inability to serve, and shall fill a vacancy in the office of the Presidency,
(b) Keep an accurate list of all current regular and associate members, their addresses, phone numbers, email addresses, birthdays, and date joined,
(c) Send welcome letters, delinquent and/or renewal notices in March and other correspondences to members,
(d) Perform other such duties as may be assigned by the President.
(2) The Second Vice President (Programs) shall
(a) Arrange speakers for the meetings, send them invitations, introduce them at the meeting, and thank them,
(b) Inform the Board and media who the monthly speaker will be,
(c) Perform other duties as assigned by the President.
(3) The Third Vice President –Ways and Means – shall
(a) Schedule fundraising events.
(b) Maintain accurate records of all funds raised for WRWF.
(c) Perform other duties as may be assigned by the President.
(4) The Fourth Vice President – Public Relations – shall
(a) Chair Newsletter Committee.
(b) Assure photography at all events.
(c) Assure publicity for all events.
(d) Chair Scrapbook Committee.
(e) Perform other such duties as may be assigned by the President.
(c) The Recording Secretary shall
(1) Record and keep accurate minutes of all board meetings and meetings of WRWF where voting is required and provide a copy of all minutes to the President,
(2) Be custodian of all records and papers of WRWF and its Executive Board,
(3) Read at regular meetings the report of the Executive Board recommendations and activities that are of concern to the membership. The Secretary shall move for the adoption of such recommendations,
(4) Perform other such duties as may be assigned by the President.
(d) The Corresponding Secretary shall
(1) Conduct the correspondence of WRWF as requested,
(2) Send out notices of special meetings,
(3) Retain copies of all NFRW correspondence and resolutions,
(4) Perform such other duties as may be assigned by the President.
(e) The Treasurer shall
(1) Receive and be custodian of all funds of WRWF and disburse them as authorized by the President.
(2) Keep an account of all moneys received and disbursed.
(3) Ensure that all bank statements are promptly reconciled to the ledger each month.
(4) When possible, use prenumbered receipts to record cash transactions. In cases where there are many transactions, a listing may be sufficient.
(5) Prepare a voucher package for each check written. It may include a copy of the check, invoice, approval and pertinent data.
(6) Ensure all cash receipts are deposited promptly within 48 hours.
(7) Checks written for “cash” are not permissible.
(8) Present a complete report, in writing, at all meetings of WRWF or ordered by the President,
(9) Keep an up-to-date roster of the membership of WRWF, with copies to the Vice President of Membership.
(10) Co-sign, with the President and/or other authorized officer, all checks in excess of $500.00.
(11) In January of each year, and quarterly thereafter, the Treasurer shall forward the dues and fees for FFRW and NFRW to the Treasurer of FFRW as required by the Bylaws of the FFRW and according to instructions of the FFRW Treasurer.
(13) The books of the Treasurer shall be audited annually by an Auditing Committee appointed by the President subject to the approval of the Executive Board.
(14) Safeguard the membership lists, which are the property of WRWF, and shall be prohibited from using, or allowing the use of, such lists or any part thereof not authorized by WRWF.
(15) Deposit all funds of WRWF in a bank approved by the Executive Board.
ALL OFFICERS AND CHAIRMEN SHALL
Maintain accurate, complete and legible records and shall deliver all records, files and properties of WRWF to their successors in office within one month after retiring from office.
The Executive Board shall consist of the elected officers, chairmen of standing committees and the immediate past President.
The Executive Board shall have authority to transact any necessary business between meetings, change a meeting date in an emergency, make recommendations as to policies of WRWF, advise the President and fill vacancies other than the office of the President.
Special Committee Chairmen shall be ex-officio members without a vote.
A vice-president or another elected officer, in respective order, may act in the absence of the president.
The Executive Board shall approve the appointments by the President.
The Executive Board shall meet at the call of the President or upon request of a majority of the members of the Executive Board.
A Nominating Committee of not fewer than three members shall be elected by WRWF at the June meeting prior to the election meeting in November of the odd number election year. This committee shall elect its chairman from one of its own members and shall report one nominee for each office at the November meeting, after which nominations from the floor shall be allowed.
No one shall be nominated for office whose consent to serve has not been previously obtained.
Officers shall be elected at the WRWF election meeting for a term of two years or until their successors are elected and shall take office at the start of the January meeting.
Election shall be by ballot, except when there is but one candidate for office in which event may be by voice. A majority shall elect.
No officer shall serve more than two consecutive terms in the same office, with the exception of the Treasurer.
Only members in good standing prior to November 1st of WRWF election year shall be eligible to vote for WRWF officers.
An Election Committee of not less than three shall be appointed by the President at the November meeting prior to the December election meeting. This Committee shall provide all election materials and shall act as tellers for the election.
Annual Membership and Associate Membership dues shall be set by the Executive Board and approved by WRWF.
Membership dues shall be paid annually and shall include the per capita dues for the Florida and National Federation of Republican Women.
Dues shall be payable upon application for membership and thereafter annually on or before January 1st.
Dues received after October 1st for new members shall pay for the balance of the calendar year and through the following fiscal year.
Membership dues become delinquent March 1st of each year.
The fiscal year of WRWF shall be January 1st through December 31st.
Regular meetings shall be held on the third Wednesday of each month unless otherwise specified.
Special meetings may be held at the call of the President or shall be called upon request of forty percent of the active members.
A vote of the Executive Board or WRWF membership may be conducted by mail, telephone, fax, or email between meetings provided there is participation by a majority of the members of the body. The vote shall be ratified and entered into the minutes at the next regular meeting of the body.
The Standing Committees of WRWF may include Award/Campaign, Legislative, Membership, Newsletter, Bylaws, Campaign, Finance, Legislation, Membership, Program, Public Relations, Leadership, Hospitality, Communications, Candidate Recruitment, Achievement, Awards.
The duties of the Standing Committees shall be those as set forth by the State and National Federations for such committees and any additional duties which may be designated by the Executive Board.
Special Committees may be appointed by the President as deemed advisable, subject to the approval of the Executive Board. The duties of Special Committees shall be those prescribed by the Executive Board. Chairmen of Special Committees shall not be members of the Executive Board by virtue of their appointment. (Suggested committees include Americanism, Community Activities.)
All Committees shall give verbal reports when requested.
Twenty percent (20%) of the total membership in good standing shall constitute a quorum at any regular or special meeting.
Delegates and Alternates to all State or National Federation conventions and conferences shall consist of the President of WRWF or, in her absence, an elected Officer as proxy, and as many others as are provided for in the Bylaws of the State and National Federation.
Attendance to the FFRW Annual Meeting by the President, or in her absence an elected officer as proxy, is mandatory unless otherwise provided in writing by the FFRW.
Delegates and Alternates shall be registered Republicans and shall be nominated from the floor and duly elected at the monthly meeting of WRWF or special called meeting for that purpose held at a meeting date prior to the convention or conference as specified by the State or National Federation.
Robert’s Rules of Order, Newly Revised, shall govern all proceedings, except where inconsistent with the provisions and Bylaws of WRWF.
These Bylaws may be amended by a two-thirds vote of the members in attendance at any regular meeting of WRWF, adjourned session thereof, or at a special meeting called for that purpose, provided notice of the proposed amendment has been given in writing to all members at least ten days prior to the meeting.
WRWF may be dissolved by a two-thirds vote of the members in attendance at any regular or special meeting of WRWF provided that the notice of the dissolution has been submitted in writing at least thirty days prior and has been sent to all members of WRWF. In the event of dissolution, the Executive Committee shall, after payment of all liabilities of WRWF, distribute any remaining assets to the FFRW. No funds shall be distributed to any member or officer of WRWF. The right to use the name of a dissolved club shall revert to the FFRW.
These bylaws approved and adopted by WRWF this day 9-12-2019
President Lisa Johnson
PO Box 6443
Miramar Beach, FL 32550-6443
We, the undersigned, hereby certify that the forgoing is a true and correct copy of the By-Laws of
WALTON REPUBLICAN WOMEN FEDERATED as amended and adopted.
These by-laws were reviewed and approved (date).
Signed: Charlotte Flynt